Corporate events are not complete until the audio and video are taken care of. But, this is a big job, and it’s easy to get lost along the way. If you’re planning your first (or fiftieth) event, make sure you have your AV rentals lined up. Denver’s DK Audio shares a quick checklist below.
What Events Need AV Equipment?
Before we get into the checklist, let’s take a look at the types of events that might require audio and video equipment. For the most part, anything that involves music, speaking, or a presentation will need at least some AV gear. This will vary from venue to venue and event to event, but the following list can help you get a basic idea of what you might need.
AV Rental Equipment For Small Events
A small event, such as a backyard, intimate wedding, may require very little. But, make sure you make room in your budget for the following:
- Microphones. If the best man plans to give a toast, a lavaliere (lapel) mic will go a long way toward helping him embarrass the groom.
- Sound system. The first dance wouldn’t quite be the same with music streamed through a small radio.
- Lighting. Evening receptions can last long into the night with the right lighting.
For larger events, such as an awards ceremony, you will likely also need:
- Wired microphones. A microphone on a podium floor stand can serve as part of the focal point of your presentation while ensuring that the presenter’s voice is heard in the back corners of the room.
- Electrical supply. Lights, cameras, and computers all require electricity, and not every venue has it.
Video cameras and screens. When you have hundreds of people, but only a small stage, live streaming with video cameras and screens can help ensure that everyone sees what’s happening. When you’re looking for AV rentals in Denver, make sure your provider asks about the size of your space to determine how many screens are needed.
- Two-way radios. Your event takes staff, and it’s always best if they can communicate.
No matter where your event is located, confirm with your AV rentals company that there are no obstructions or hindrances to AV placement. You also want to make sure that you have access to high-speed internet, preferably broadband. Before selecting which AV rentals you need, talk to the venue to determine what they supply. Many will offer basic AV gear, but it will be up to you to ensure you have everything you need for your event to be a success.
Ultimately, your event depends on how well you get your point across during it. Failure to invest in the right audio and video gear can turn the excitement of the day into chaos and mixed messages. When you’re looking at venues, first check to see what they have available. Then, contact your local AV rentals agency to fill in the gaps. In Denver, choose DK Audio Video for full-service event production and AV setup.